St. Luke's Episcopal Health Charities (SLEHC) requires all grant recipients to measure their success in attaining program goals. The purpose in asking for an evaluation plan in the application phase is to:

1. encourage potential grantees to incorporate evaluation into their planning process from the inception of the program
2. enable outcomes measurement during and at the end of the grant period. The evaluation plan also sets the report criteria for the required six-month and annual progress reports.

Evaluation Plan/Report Components:

• outcomes statement (who or what is expected to change as a result of this grant)
• the measurable goal(s) for the project (limit 6)
• activities to achieve goals
• information needed
• methods to be used to gather the information
• who will be responsible for gathering it?

We encourage each applicant to use SLEHC’s Evaluation Tools to assist in defining and tracking project goals, outcomes measures and financial information.

Evaluation Reporting Requirements:

All grantees are required to submit a six-month and annual progress report each grant year. These reports are to accurately describe the progress towards the goals listed on the evaluation plan submitted with the original application and explain any variances from the goals or expected progress.

Report Schedules and Components:

• A six-month report is required and is to include a financial update, operations profile and project specific outcomes measures. The report is due in the offices of St. Luke's Episcopal Health Charities, within 6 months from the date of the grant award. Please mail to: Attn: Grant Evaluation Officer, St. Luke's Episcopal Health Charities, 3100 Main Street, Suite 800 (MC 3-206), Houston, TX 77002.
• An annual report on the project's progress, financial update, operations profile and project specific outcome measures are required by the end of the annual grant period or with the renewal application, whichever comes first. The annual report and supporting documents can be mailed to the above address, or if applying for a renewal grant, please attached the annual report and required evaluation materials via SLEHC's Internet grant application.